|
Term
|
Description
|
| .zip |
A .zip file is a 'compressed' file. To compress a file, right click on it and select Send To > Compressed (zipped) File. 'Zipping' up files, (especially files like .doc, .xls, and .mdb) typically makes the file exponentially smaller. NOTE: Many email programs will NOT except the files types mentioned above. Creating a zipped copy of the file and emailing the .zip file usually solves this problem. |
| Account Reconciliation |
The Account Reconciliation screen is used to reconcile (non banking account) GL accounts - in much the same way that Bank Accounts are reconciled. |
| Batch Post GL Transactions |
The Batch Post GL Transactions screen is where ALL unposted GL Transactions (from Invoices, Invoice Payments, etc) are displayed for each posting to the GL in batches. |
| Batch Posting |
Batch Posting means that the all transactions need to be posted (in a batch) before they show up on the Balance Sheet. |
| Batch Unpost GL Transactions |
-- The Batch Unpost GL Transactions screen is used to selectively and easily unpost a batch of GL transactions from the General Ledger (for a given type of transactions, for a given range of time). |
| Chart of Accounts |
This is the screen in OneSource where General Ledger (GL) Accounts are created and managed. |
| COGS |
-- Cost of Good Sold Account.
-- A special kind of Expense Account selected for the COGS GL Account when setting up new Inventory Items.
-- This is the account that gets Debited when Invoices are created and posted to the GL. |
| Company Data File |
This is the database file that stores all of your actual data. (This is NOT the OneSource.mdb file) |
| Company Setup & Preferences |
The Company Setup & Preferences screen is used to view and edit numerous settings and preferences to automate numerous tasks and/or refine the way OneSource works to fit particular customer needs. You can open it by clicking: Tools > Company Setup & Preferences. |
| Cost Analysis - AP |
-- The Cost Analysis - AR screen is used to inspect (and edit if necessary) ALL costs, line by line, on all AP Bills for a range of time.
|
| Cost Analysis - AR |
-- The Cost Analysis - AR screen is used to inspect (and edit if necessary) ALL costs, line by line, on all AR Invoices for a range of time.
-- It also allows users to compare the costs used on each AR Invoice line item to the Avg PO cost, the Default Supplier Cost, etc |
| Create a new Sales Order |
Sales > Create new Sales Orders (Ctrl+F6)
|
| CSP |
(Company Setup & Preferences screen) |
| currently selected bank account |
-- The Check Writer screen shows Bank Account Info, Checks written from, Deposits made to, and adjustments made to--the Checking Account shown in the top right hand corner of the Check Writer screen. |
| Custom Pricing |
Each customer record has it's own Custom Pricing table (on the Custom Pricing tab). Items (or groups of items that have the same Pricing Group) can be put on the Custom Pricing table to over-ride the Default Pricing method selected for the customer. |
| Customer Number |
This is an alpha-numeric value that uniquely identifies a Customer in OneSource. When documents like Sales Orders and Invoices are created, this number is automatically inserted into the document to 'link' (relate) the Sales Order or Invoice record to the Customer record. |
| Default Pricing |
Each customer record has a field called Default Pricing (on the Default Pricing tab). When you select a particular Default Pricing method (such as Discount, Markup, etc) then when you create Sales Transactions the item price will be calculated using the method you selected. Default Pricing always over-rides the List / Retail Price of an item.
(See also: Custom Pricing, Job Pricing) |
| Default Values |
These are values that will be used in the Data Conversion process to auto fill certain fields with certain values. Example: You would like all customers to have payment terms of Net 30. |
| Financial Perids |
-- The Financial Periods screen is where a set of financial periods for an accounting period is established, such as Jan-Dec of a particular year.
-- When a particular Financial Period is open, additional transactions can be posted to that period.
-- When a particular Financial Period is closed, additional transactions can NOT be posted to that period. This is to keep financial information, (once reported to the IRS or other institutions), consistent and unaltered. |
| Financial Reports |
-- Literal meaning... The Balance Sheet, Income Statement, and Statement of Cash Flows reports.
-- Loose meaning... Any and all reports that help users get a better understanding of the company financial standing. |
| Fixed Assets |
The Fixed Assets screen is used to track and depreciate (for GL purposes) fixed, tangible assets. |
| General Ledger |
-- The General Ledger screen is used to view the Debits and Credits Posted to each General Ledger (GL) account entered on the Chart of Accounts.
|
| Inventory Management screen |
The Inventory Management screen is the where you setup and manage the individual product and service items you sell.
To open click: Inventory (menu) > Inventory Management (or press F10). |
| Item Number |
Every item in OneSource has a unique 'Item Number' that is used on Sales Orders, Invoices, Purchase Orders, etc. |
| Job Pricing |
If your company uses the Job tracking system in OneSource, if you enter and price items on a particular Job and then enter that Job # on a Sales Transaction (such as a Quote or Sales Order) then all items entered on the transaction will be auto filled with the price entered for that item on the Job record. Job Pricing over-rides ALL other pricing methods.
|
| KBA |
KBA = Knowledge Base Article |
| My Computer |
Windows XP/2003 Server: Click Start > My Computer.
Windows Vista/7/2008 Server Click Start > Computer. |
| OneSource - Version 4.5 Specs |
OneSource - Version 4.5 Specs |
| OneSource Menu Bar |
The tool bar at the top of the OneSource screen that has a number of drop down menus such as Contacts, Sales, Inventory, Purchasing, etc |
| OneSource Project Manager |
This is the OneSource employee that has been assigned to meet with you on a regular basis to help you with the step by step GoLive Checklist. |
| OneSource Support Request System |
This is where you can enter and view Support Requests (SR's), get news about changes to OneSource products, etc. You can open the SR system by browsing to: www.onesourcesoftware.com/support |
| Open the Account Reconciliation screen |
Click: Accounting (menu) > Account Reconciliation |
| Open the Batch GL Transactions screen |
Click: Accounting (menu) > Batch Post GL Transactions |
| Open the Batch Post GL Transactions screen |
Click: Accounting (menu) > Batch Post GL Transactions |
| Open the Batch Unpost GL Transactions screen |
Click: Accounting (menu) > Batch Unpost GL Transactions |
| Open the Chart of Accounts screen |
Click: Accounting (menu) > Chart of Accounts |
| Open the Company Setup & Preferences screen |
Click: Tools (menu) > Company Setup & Preferences |
| Open the Cost Analysis - AP screen |
Click: Accounting (menu) > Cost Analysis - AP |
| Open the Cost Analysis - AR screen |
Click: Accounting (menu) > Cost Analysis - AR |
| Open the Financial Periods screen |
Click: Accounting (menu) > Financial Periods |
| Open the Fixed Assets screen |
Click: Accounting (menu) > Fixed Assets |
| Open the General Ledger screen |
Click: Accounting (menu) > General Ledger |
| Open the Inventory Shipping/Receiving screen |
Click: Inventory (menu) > Inventory Shipping/Receiving |
| Open the Journal Entries screen |
Click: Accounting (menu) > Journal Entries |
| Open the Payroll Link screen |
Click: Accounting (menu) > Payroll Link |
| Open the Print Journal Entries screen |
Click: Accounting (menu) > Print Journal Entries |
| Open the Recurring Payments screen |
Click: Banking (menu) > Recurring Payments |
| Open the Support Request system |
Browse to www.onesourcesoftware.com/support |
| Open the System Reports screen |
Click: Reports (menu) > System Reports (aka Report Selection Screen) |
| Open the View Posted GL Transaction screen |
Click: Accounting (menu) > View Posted GL Transactions |
| Open the Year End 1099 System screen |
Click: Accounting (menu) > Year End 1099 System |
| OSPLWiz.mdb file |
This is the OneSource PartsLink Wizard tool. It is usually located on your file server in this folder: C:\Partslink |
| Payroll Link |
The Payroll Link screen is used to import data from an external Payroll system into the OneSource GL and Banking System. |
| Pricing Group |
Each customer record has a Custom Pricing table. If desired, you can create a 'Pricing Group' and then assign as many items as you would like to that Pricing Group. Then you can put that Pricing Group on a customer's Custom Pricing table to easily price all items in that group using the same calculation method. |
| Pricing Template |
Each customer record has a Custom Pricing table. If you want to easily add (or update) item prices (or groups of items) to this table you can create a Pricing Template to accomplish this. |
| QPC |
Quick Price Check screen (Ctrl+Q) |
| Quick Price Check |
This is the screen used to check pricing & availability, create quotes and orders, etc. Open the Quick Price Check using Ctrl+Q. |
| Report Selection Screen |
-- The Report Selection Screen is where a user can access reports of all types related to Customers, Suppliers, Sales, AR, AP, Inventory, Purchasing, Banking, GL, etc |
| Sales Order |
-- The Sales Order screen is used to enter items ordered by Customers.
-- Item inventory levels are adjusted down when the Qty Shipped is entered.
-- Quotes can be converted into Sales Orders. Sales Orders can be converted into Invoices. |
| sales transaction |
The term 'sales transaction' is a generic way of saying 'a Quote, Sales Order, Invoice, or Credit Memo'. |
| sales transactions |
The term 'sales transaction' is a generic way of saying 'a Quote, Sales Order, Invoice, or Credit Memo'. |
| Shortcut Keys |
-- Ctrl+C -- Copy highlighted data into Clipboard
-- Ctrl+P -- Print the document you are Previewing
-- Ctrl+Q -- Open Quick Price Check screen
-- Ctrl+S -- Save the record you are on
-- Ctrl+V -- Paste data from Clipboard
-- Ctrl+X -- Cut highlighted data
-- F3 -- Search for Customers & Prospects
-- F4 -- Search for Suppliers & Vendors
-- F5 -- Search for Quotes & Estimates
-- F6 -- Search for Sales Orders
-- F7 -- Search for Invoices
-- F8 -- Search for Credit Memo's
-- F9 -- Search for PO's
-- F10 -- Search for Inventory Items
-- Shift+F3 -- Customers & Prospects Lists
-- Shift+F4 -- Suppliers & Vendors Lists
-- Shift+F5 -- Quotations/Estimates Lists
-- Shift+F6 -- Sales Order Lists
-- Shift+F7 -- Invoice Lists
-- Shift+F8 -- Credit Memo Lists
-- Shift+F9 -- Purchase Order Lists
-- Shift+F10 -- Inventory Lists
-- Ctrl+F3 -- Add new Customer/Prospect
-- Ctrl+F4 -- Add new Supplier/Vendor
-- Ctrl+F5 -- Add new Quotation
-- Ctrl+F6 -- Add new Sales Order
-- Ctrl+F7 -- Add new Invoice
-- Ctrl+F8 -- Add new Credit Memo
-- Ctrl+F9 -- Add new Purchase Order
-- Ctrl+F10 -- Add new Inventory Item |
| SR System |
SR System is the short term for: Support Requests System. The SR System is used to enter and view Support Requests (SR's), view news about changes to OneSource products, etc. You can open the SR system by browsing to: www.onesourcesoftware.com/support |
| Supplier Number |
This is an alpha-numeric value that uniquely identifies a Supplier (or Vendor) in OneSource. Supplier Numbers are used in places like Purchase Orders, AP Bills, Inventory Item records, etc |
| Support Request System |
This is where you can enter and view Support Requests (SR's), get news about changes to OneSource products, etc. You can open the SR system by browsing to: www.onesourcesoftware.com/support |
| Transaction |
A transaction in OneSource includes all of these screen / document types:
Quotations
Sales Orders
Invoices
Credit Memo's
Purchase Orders
(and sometimes Jobs) |
| unzip |
To unzip a .zip/compressed file, right-click on the file and select one of the Extract options. |
| View Posted GL Transactions |
The View Posted GL Transactions screen is used to view ALL transactions posted to the GL. A user can easily sort, filter (and sometimes edit) records on this screen. |
| Vocabulary words |
Vocabulary words are special words and phrases in this help system that provide a pop up definition of the word or phrase and/or special instructions of how to open or use a particular system in OneSource. |
| Windows Explorer |
Right-click on the START button. Click Explore. |
| Year End 1099 System |
The Year End 1099 System is used to help calculate 1099's for Vendors at the end of each year. |
