The screens in OneSource that create transactions that affect the General Ledger

Note: Each of the General Ledger (GL) transactions discussed below can be posted to the GL using the Post button on the applicable form or the Batch Post GL Transactions form located on the Accounting menu.

Sales (AR) Transactions:

1. The Invoice form (to record an increase to sales and accounts receivable accounts, [and an increase to your cost of goods account and a decrease in your inventory account if the item is an inventory item])

2. The Invoice form [when payments are entered directly on the Invoice] (to record an increase to your cash account and a decrease to your accounts receivable account)

3. The Receive Payments form (to record an increase to your cash account and a decrease to your accounts receivable account)

4. The Credit Memo form (to record offsets to sales account and accounts receivable accounts)

Bills (AP) Transactions:

1. The Enter Bills form (to record an increase to your accounts payable and  Inventory accounts)

2. The Pay Bills - One Supplier form (to record a decrease to your in accounts payable and cash accounts)

3. The Pay Bills - Multiple Suppliers form (to record a decrease to your in accounts payable and cash accounts)

Checking/Banking Transactions:

1. The Check Writer form (to record a Checks, Deposits, and Adjustments)

Inventory Transactions:

1. The Inventory Management form (to record increases and decreases to inventory accounts - one item as a time)

2. The Inventory Adjustment form (to record increases and decreases to inventory accounts - in a large batch (after counting inventory items)

Journal Entries:

1. The Make Journal Entry(s) form (to record various debits and credits, including credit card expenses, depreciation expenses, etc)

Payroll Entries:

1. The Payroll Link form (to record debits and credits to cash and payroll liability accounts)

Fixed Asset Entries:

1. The Fixed Assets form (to record debits and credits to depreciate assets)

Note: The following are a few of the most commonly used forms and/or transactions that have no affect on the General Ledger:

1. TheCustomers & Prospects form

2. TheSuppliers & Vendors form (with the exception of the default Inventory Account that is setup for Suppliers and default Expense Accounts setup for Vendors)

3. TheInventory Management form (with the exception of the default Sales, Inventory, and Cost of Goods Sold GL accounts that are setup for each item, so Invoice line items will be auto populated with the proper GL accounts)

4. TheQuotations form

5. The Sales Order form (with the exception of Sales Order pre-payments / deposits)

6. ThePurchase Order form

7. All Job tracking forms, such the Job Details form

8. All Activity tracking forms

9. All Summary forms, such as the Summary of Customers & Prospects form, Summary of Suppliers & Vendors form, Summary of Invoices form, etc

ID: U1178

ID: A1098